Hiring a virtual assistant and incorporating them into the growth of your company will be one of the best decisions that you’ll ever make as a business owner. Think about those tasks that you’re doing on a day to day basis…they’re repetitive, they’re outside of your expertise, and they grind away at your energy each day when you could be spending that time growing and expanding your business.

Here are a few tips for successfully hiring that first virtual assistant:

– Know what you really need. It’s important to have a clear understanding of what skills you are looking for in your virtual assistant. Are they going to manage your social media? Do they need experience with Quickbooks? Are they sending out invoices? Do you need someone to put together your next PowerPoint presentation? Should they have sales experience? Customer service experience? You get the picture. Create your list of needs and try to fill as many of those as you can. But remember, no one knows everything.

– Assess whether the role adds value. If you analyze your daily routine, you will find that there are a good number of tasks that you can delegate to someone else. These tasks include but are not limited to, email management/labelling, booking appointments, calendar management, travel bookings, setting up social media accounts, and much, much more. VA’s are worth their weight in gold and add tremendous value to your business.

– Be prepared to delegate. Businessmen who try to tackle everything on their own from responding to emails, attending meetings, updating social media profiles to handling clients end up working poorly on all these tasks. Therefore, to enable each task (no matter how small) to be performed well, an entrepreneur must acquaint him/herself with the art of delegation. In such a situation, it is important to know the tasks that need to be delegated to a virtual assistant.

– Have a job description. Writing job descriptions is an important step in planning your staffing programs. They form the foundation for many important processes such as job postings, recruitment, selection, setting expectations, compensation, training, and performance management. Job descriptions should give a brief overview of the role, how it relates to your company vision, a list of key responsibilities, requirements, and qualifications.

– Have strong systems and processes. Systems and processes play a significant role in building a company. They serve as the company’s essential building blocks and support. Hence, it is necessary for entrepreneurs to incorporate them into their businesses.

– Have an onboarding system in place. Organizations with stellar onboarding strategies start small – a couple of courses and a single goal to begin with – but they have a larger plan. They see the big picture; a full onboarding process that’s significant for your employees and the business as a whole. As an organization, it’s critical to identify the desired outcomes of your onboarding plan so you can work towards each one and measure their impact successfully.

– Be available to answer questions.

A virtual assistant can do wonders for your small business. Hiring a virtual assistant will give you the ability to work on more projects, further develop your products and services, and have more time for your family or a new venture.