More employees are working from home, more meetings are conducted online, and more candidates are interviewing via webcam. Online meetings may be a normal part of a team’s everyday workflow, but how to make them maximally efficient can be a bit of a head-scratcher: What’s the best virtual meeting tool to use? And how do you make sure you cover everything that needs covering before everyone hangs up or disconnects? Let’s take a look at everything you need to know about running effective remote meetings:

• Pick the right software for the job. Participating in online meetings has become increasingly common in today’s work environment. However, with so many options to choose from, choosing the right online meeting software for your business can be a tough task. When narrowing down what will work best for your specific company, you need to decide what features are most important to you and your employees.
• Set up an agenda. Virtual meetings give you much control over your meeting time which makes it easier to adhere to designated time allotments. A virtual meeting agenda template will help you to be sure that you’re starting and stopping your meetings on time and that they’re productive.
• Keep your team engaged. Keeping remote workers engaged is a necessary part of leading a remote team, company or employee. Without the ability to have organic conversations in the break room or at each other’s cubicles, it takes a more concentrated effort for remote workers to engage with others. A lack of engagement can lead to isolation and loneliness, a lack of passion for the company’s vision or goals, and feeling unhappy and unappreciated.
• Employ virtual brainstorming tactics: You don’t have to be in the same room to have a group think session. Most brainstorming exercises can transfer to a virtual meeting setting. With the screen share feature, you can begin mapping out ideas on the screen as others chime in with ideas. Seeing things on the screen will help your attendees stay focused and energized.
• Set up online meetings follow-ups. Maybe your team didn’t used to need reminders or follow-ups, or maybe you are not comfortable doing so, but making sure everyone is on the same page is best for everyone involved. That being said, it’s a fine line between follow-up and micromanaging. Make sure your follow-ups are quick and simple, and make sure your team members know that you’re trying to keep the team up to par, prepared, and ready to rock.

In conclusion…
Physical meetings are now being complemented more and more by virtual meetings as organisations embrace technology, globalization, and access to the best talent, regardless of location. Running (or attending) effective virtual meetings is not easy as normal rules are complicated by the lack of physical presence. There are, however, some guidelines you should follow to ensure that your next virtual meeting is an efficient use of everyone’s time.