As you are browsing available virtual assistants, it may be useful to develop a list of freelancers whom you might wish to interview. You can screen profiles on criteria like technology fit. From project collaboration tools to teleconferencing services, you want a virtual assistant that can slide right into your existing workflow. Virtual assistants are ideal for administrative duties like organising company folders and files and assisting with document control. For instance, instead of saying you need help updating social network, specify a task like, write social network posts based on existing content for the company’s FB, LI, and Pinterest.

How will you communicate with your VA? There are talented VA’s located worldwide, figuring out the collaboration software and tools you would use would be wise. Do you need someone in your time zone? Will you be handling most communications through email? Are they going to be using any special systems? You can speed up the project by choosing individuals who’re familiar with the programs they will be working on, like JIRA or Hubspot. To write an efficient virtual assistant job post you will need to have a clear picture of the ideal virtual assistant in mind. Even though you do not need a complete job description as you’d when hiring an employee, aim to provide enough detail for a contractor to know if they are the right fit for the project. An example of a job description can be found below.

Scope of work: from booking travel arrangements to entering data, list all deliverables you will need.
Project duration: Your job should indicate whether this is smaller or larger project.
Background: If you prefer experience working with certain industries or tools mention this here.
Budget: Set a spending budget and note your preference for hourly rates vs. fixed price contracts.
Sample Project: Virtual assistant to respond to client surveys and light data entry
Description: We need someone to help our product team perform a backlog of tasks including data entry, responding to client surveys, and writing emails, update basic excel spreadsheets.
Requirements: basic knowledge of excel, customer service is a plus, available 20 hours a week for 5 weeks, include the word blue, in the first line of your cover letter.

Did you notice the unusual requirement? Yes, asking to include the word blue, in the cover letter. Adding things such as this is optional, but whenever you need someone detailed, it is a good way to see if they are observant and follow instructions well. Such assistants may provide the same administrative, clerical and assistance services to your company a secretary could do in person.