According to US News, an executive assistant position is regarded as one of the top 10 jobs to hold in the modern business world. While many people consider the position to be nothing more than a high-level secretary, the median salary of an assistant manager can be as high as £45,000+. Top ranking executive assistants might earn much more, in excess of £70,000. That is absolutely nothing to sneeze at. If you plan to employ an Executive Assistant, it’s necessary that you gain a quality assistant. This job description for an executive assistant is much different from that of a regular secretary.

Most consider an executive assistant to be an executive level job. Therefore, it’s significant to present the job in an appropriate light, to be able to attract the best candidates. Here’s an example of a well written job description. Writing the job description well will ensure that you attract the best candidates for this position.

Description: Executive Administrative Assistant

Job purpose: To provide support for top level executives by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. Can also be accountable for training and supervising lower level clerical staff.

Roles and responsibilities: Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments. Answering and directing calls to relevant leaders and parties, taking messages. Greeting visitors and determining access to appropriate parties. Overseeing administrative policies in the organization and inside the office, recommending changes as appropriate. Opening, sorting, and distributing correspondence, including e-mail, and faxes. Reading and analysing submissions, letters, diaries, memoirs and determining meaning, directing to appropriate personnel in a timely and efficient manner. Prepare reports, collect and analyse info, prepare presentations. Develop and utilise historical info, provide retrieval of information. Record meeting discussions and provide minutes. Maintain inventory and office supplies.

Global Virtual Partners’ team have decades of combined experience in executive level assistance behind them. Take a look at the wide range of services on offer from our VA company, or contact us at enquiries@globalvirtualpartners.com to discuss your requirements in more detail.