“Good communication is vital to achieving a state of harmony in which your VA is no less a part of your team than if you were sharing physical office space.”
If you have never used a virtual assistant, the differences in communication compared to a traditional working environment are not obvious. Collaboration tools are the key to work on common goals with others. That’s why I put together a list of great apps to help you communicate effectively with your virtual assistant.
- Trello. Trello is a visual tool for organising your work and life. No matter where you are, Trello stays in sync across all of your devices. A visual collaboration tool that creates a shared perspective for your team on any project in a fun, flexible, and rewarding way. Collaborate with your virtual assistant anywhere. From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. Go from idea to action in seconds: Trello’s core features are similar to organising sticky notes on a wall.
- Slack. Slack is an online messaging platform that you can use on Windows, Mac OS, Android, and iOS. It is essentially a chat room designed to replace email. Its workspaces allow you to organise communications by channels for group discussions and allows for private messages to share information, files, etc. Plus, Slack integrates with a host of other apps so you can manage your entire workflow through one platform. Notice that it even integrates with Asana.
- Asana. Asana can be used to plan projects, coordinate work, align on shared goals, manage changes and improve cross-functional collaboration. Because complex projects have a lot of moving parts, people involved and tasks to complete, Asana can work as an enabler to help you and your virtual assistant plan everything out, track all the work and stay up to date with everyone’s progress. This messaging app can potentially tighten up organisational efficiency.
According to Harvard Business Review, collaborative activity is the “secret sauce” that inspires creativity. It enables teams to make innovative new products or creative, buzz-worthy marketing campaigns. Virtual teams use collaboration tools to work together and inspire creativity. “Collaboration tools help open doors of communication between everyone involved and promote productivity. File sharing and audio and video conversations are also made possible by such tools. Geography becomes less of a problem and more of an asset.” – CaffeineRobot.com.