Productivity is all about efficiency – doing more, faster and with less. And with increasing demands from today’s anytime, anywhere workplace, it is has never been more important. To get the most out of your day, you need to focus on three segments of your life: time, space and mindset. Here are ways you can keep yourself levelled and productive.
- Try not to multitask. Multi-tasking can reduce your productivity by as much as 40%. We’re simply not built to multitask, so when we try, the effect can be exhausting. The starting and stopping is just plain inefficient. What’s worse, is that the switching costs make you more tired overall because of this thing called attention residue.
- Have a planner. Any planner can help keep your schedule organised, but the best productivity planners have the potential to help you track tasks and meet goals with efficiency, optimism, and purpose. Planning your day is one of the most important things you can do every day to make difficult tasks easier. It increases your productivity and makes you feel more fulfilled.
- Take much-needed breaks. Running from back-to-back meetings is not productive, because you get tired and lose focus. Block off time in your calendar and take breaks. Making these breaks a routine increases predictability, creating a regular schedule to keep your mind organised.
- Make sure you keep your desk tidy. We’re often told exactly how our desks should look in order to maximize our productivity at work. The truth is, your desk doesn’t have to look one way in order for you to be organised, and your preferences can vary as your professional life evolves. Your workspace reflects what’s going on in your brain, and the more organised it is, the more constructive and useful you’ll be.
- Revamp your to-do list. Your to-do list is an extension of your mind. It’s the spare room where you keep tomorrow’s work tucked away so you can focus on what’s in front of you today. But just like a spare room, if you don’t regularly tidy up your list, things get cluttered.
- Use commute time to complete coordination tasks. We all dread the drive or bus/train ride to and from work, but instead of looking at it negatively, you should look to fill your commute time with something more productive than driving or people-watching.
- Reduce meeting times. Not only can excessive meetings leave less time for you to complete work, but it can cost your business a significant amount of money. But the ultimate productivity killer is the constant start/stop during the day that keeps you from doing any deep work.
- Work ‘offsite’ when it makes sense. When you need to write a document or research a topic, the absence of office interruptions will improve concentration. Some companies are finding that letting employees work from home has other advantages including reduced commute time and fewer sick days.
Being organised is one of the most effective skills a small business can acquire to achieve success. When we’re organised, we think more clearly. We’re in tune with our targets and how to reach them.